You can find a guide to submitting your claim on Portico on the UCL website. review their decision. All coursework should be submitted by 12.00 noon on the stated deadline. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. You can self-certify for ECs within certain conditions. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb You can find information about the Extenuating Circumstances procedure in your student handbook. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Then youll know where you are and how best to proceed with the assignments involved. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Applying for an EC using self-certification. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Step 2: gather the relevant evidence for your application. No. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. However, you have the right to appeal your results via the. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. e.g. . They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. /Tx BMC Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Here are three students sharing their experiences of applying for financial support from us. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. Do Share & Care schemes work for student accommodation? Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. For your application to be approved, youll need to provide evidence of your circumstances. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. Work will not be accepted by email. Please avoid sending photographs that you think illustrate your condition. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. This may affect the type of mitigation that is available to you. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. A decision cannot be made until your evidence is received. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. Take a look in your student handbook to find the extenuating circumstance procedure. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. Ifyou are still unhappy after the review, you. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Extension approved? Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. All Extenuating Circumstances claims must now be submitted on Portico. HA I have offers from manchester and UCL. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. This step-by-step guide will clarify how to do that. Applying for an EC STEP 1. Work will not be accepted by email. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Appendices should be kept to a minimum and should not be used to get round the word limit. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Third-year student, Iris, recently received an emergency grant, hear what the process was like . endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. These are referred to as extenuating circumstances. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. This may affect the type of mitigation that is available to you. You will also be notified of the outcome of your claim via Portico. there will be no penalty for submitting late). endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Together,wecanmake the world around usbetter, on campus and beyond. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. If you do not submit the requested evidence, your claim will normally be rejected. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. exams) to the next assessment period. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Well keep you active in a way that works for you. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. /Tx BMC 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? See Section 2.9: If you miss the deadline for EC claims. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. EMC You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. HPpuVru0 If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. endstream endobj startxref If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. /Tx BMC These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. On the application form you will be asked to state your deadline this should be the most recent deadline. A decision cannot be made until your evidence is received. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. Make sure that the date you have requested is allowed under the claim type you are submitting. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq We've made the process as easy as possible for you - but don't just take our word for it. Please be patient. Luckily, extenuating circumstances are there to support you during these situations. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Please refer to SHS Faculty for penalties for over-length work. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . You can still submit an EC as long as its before your formal results are published at the exam board. EMC Step 2: gather the relevant evidence for your application. /Tx BMC Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Section 2.9: If you miss the deadline for EC claims. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Usually, you apply through your subjects department. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. You can find a guide to submitting your claim on Portico on the UCL website. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. Appeals should be submitted within 10 working days of receiving your outcome. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians.