Thus we need to ask them for further clarification without feeling awkward. Its also a great way to allow someone else to add more information they may have forgotten. Keep subject lines short, sweet, and simple like these: We'll assume you've already got a relationship with the email recipient, so you don't need to introduce yourself (unless you want to). Interrupting to ask for clarification. In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. Have you asked for permission to use my laptop? If I understand you correctly, you want Carolyn to add her SEO changes to the documents marked PENDING in the Google Drive. Closed Question: So, you felt Bobs approach was too disruptive? May I ask you to clarify the matter for me/all of us? How legitimate is the phrase "from which one to choose"? Thank you for your time and for helping me to clarify these questions. Supercharge your communication with Flowrite. You could go with something like: "Hello Bob, from your answer I couldn't understand what you want me to do; I have 2 options, X and Y, could you please be more clear about which one you want me to use?" This allows the presenter to complete his or her thought so that you are completely informed. When someone asks for permissionfor something from you, you may not always listen to them appropriately. WebWhen using clarification follow these guidelines to help aid communication and understanding. Sorry, what was that? One example is when you are presented with new content that you havent had a chance to review prior to a presentation or conversation. If its a simple item, pick up the phone and call. Doubling the cube, field extensions and minimal polynoms. For instance, we can say Im not sure that I agree with that in an aggressive tone, or in an inquisitive tone, and this will impact how the message is received by our listener. Asking For Clarification ENGLISH FORUMS. I am sorry, but did you say he is the companys CEO? Do roots of these polynomials approach the negative of the Euler-Mascheroni constant? <-- This is a past question A: Try plugging your phone into the charger for an hour and then turn it on. Below is a reference example showing how let me make this clear can be used professionally. that you think you already know what the answer is, so that a question can be asked rather than reformatting an impolite question, if you use Please and Thank You when speaking, https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, https://www.cdc.gov/ncbddd/adhd/data.html, https://hbr.org/2015/03/relearning-the-art-of-asking-questions, How to Professionally Say You Didnt Answer My Question. Can you repeat the ways I have to do it? Contacting researchers for clarification is good practice. If you can't find it on our listing of the best email writing tools, you won't need it. WebIn American English, the word actually is often used to clarify a misunderstanding. Still, you may feel like youre being rude if you ask for clarification on the schedule, format, and personal perceptions of those in attendance. Be non-accusatory. Formal Sorry, would you mind repeating that? How to agree/disagree. Thanks, you cared. Messaging your boss or manager is slightly different from the formal format we use above. It allows you to ask if youve got the right information, but it also allows you to check-in with other people to make sure they understand the information youve given them. 2. In formulating an answer, you may find they did provide enough details. Open Question: When did you first notice that it was a challenge working with him? Sorry, one more time? (We told you it was easy, now see our examples!). The best way to ensure that you come across as polite is if you use Please and Thank You when speaking. When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. 10 Polite Ways To Say "Just To Clarify" (Professional Email) Would you please repeat the instructions for the team again? It appears there has been a breakdown in communication. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Am I right in thinking that what youre meaning by that is, If Im understanding correctly, you think that the most important factor in this situation is Is that correct?, I think I need more information because Im not fully understanding the part that you were saying about, So I think I understand that you believe X would be the best solution? Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. Could you rephrase what you just said to me about the problem? Janet opened the door and smiled slightly. Could you explain a bit about your concerns regarding the other solution?, I dont think I fully understand what you were saying about Could you tell me a bit more?, I think it might help me if I could understand a few more details about that part of the project., Could you give me a concrete example to help me understand how that might affect our current situation?, understand the other persons point of view. How do you explain something in an email? Is that/this ok if I ask/request you to clarify it? If its complex, technical, or there are things the manager needs to know in order to provide the clarification, then by all means write an e-mail. Rule #3: Mind the timing and the relevancy. Will you please mention again the name of the items you requested from the store? Could you please repeat the date of the event? I admire that you clarified your position. Here is an example of how to use can you elaborate professionally. How can I ask, "Why did you send me this link?" By speaking solely in terms of your own perspective, your listener will be more open to further discussion. In such situations, it is highly probable that someone will wish to ask for clarification. You have been successfully subscribed to the Grammarly blog. Do you mind if I ask you to mention his name again? Using indicator constraint with two variables. Follow the format, keep things clear, and always include your contact details! Try to use them in real life and master them. Asking clarifying questions shows that you're actively listening and want to understand. Even if you dont quite understand what they are trying to communicate, express your thanks to them for their time and effort. If you do feel compelled to ask before a presenter has reached a point where there is a lull in the presentation or conversation, its very important to raise your hand. Sorry if I was unclear. Could you please repeat it? are the common formal ways of asking someone for clarification in English. Im not sure, but did you suggest updating the software? During these periods, it is best to ask a question as this will allow you to digest whatever information has been presented. Here is a great example of how to use just to be clear professionally in an email. Whether you are in a formal or informal situation, politeness is the key to a good conversation. he asked, feigning a concerned expression. This FREE e-course will help you let go of your need to keep other people happy and step into your personal power. It starts with a simple subject line. If your doctor gives you any instructions, you must follow them. There are many situations where you might find yourself needing to ask for clarification. Before you do, ask yourself why you think the authors did not provide enough details. Before accepting, you may want clarification about the terms and conditions or the salary. Type a command in the box below. When someone expresses their opinion, you may not clearly understand what they mean or what their position about the matter is. Katie Holmes is a senior author at everyday-courtesy.com with over 15 years of experience in marketing and psychology. ? Would you mind repeating the name of the place? If you preorder a special airline meal (e.g. Additionally, when asking for clarification, it is not considered polite if you frame your clarification question in a critical tone. Informally You can simply say Sorry? or Come again? with a curious tone to ask someone for clarification. You'll also hear native speakers say "If I understood you correctly." Scenario #2: When the conversation gets sidetracked. So what can you say instead? Using phrases such as Im sorry or Excuse me when asking for clarification indicates a participatory tone that simply seeks better understanding. Further, using the conditional mood also indicates that you are not directing the conversation. Writing invoice emails can be tricky and they are often an area where you may need more information and clarification. If you have to ask again (or if you keep relying on the same person), consider approaching someone else. Could/Would/Can you be a bit clearer about it? A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. Thank you for explaining the question to me. Join a clan or community group specifically for raid novices, or ask your team members for clarification. He has six years of experience in professional communication with clients, executives, and colleagues. Why do many companies reject expired SSL certificates as bugs in bug bounties? I'll be in touch if I require anything else. ." These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. Use ChatGPT technology to create a magic paragraph or email. Useful English Phrases for Discussion and Debate. WebHow do you politely ask for something? [1]. So, how do you do it? ", 50 Polite Ways to Interrupt Someone in English. Question and answer site. You mean you need some books from the library, isnt it? On many occasions, you may not receive the exact information for many reasons. This phrase indicates that you are clearly trying to be polite, as please and thank you are reserved for polite, formal speech. Could you rephrase your question, please? The best questions are open-ended. A reference has been provided on how to professionally use for your information. Im not sure when youd like me to start adding the copy to the development website. In the next section of the email, you want to clearly outline your goals, any important deadlines, and next steps. These samples tackle many common reasons you may need clarification. Which form is more polite and more acceptable for correspondence? An example is provided below on the professional usage of just so I understand. Below is a helpful structure, and some phrases, to help you politely get what you want with your clarification emails. When asking for clarification, it is essential to choose an appropriate time, such as a Q&A session after a presentation. All Rights Reserved. You can edit and adapt these as required to get the necessary information. Sometimes, even though were confused, it is simply because we have not been informed of all of the information that is being presented. Asking for clarification shows that youre attentive and that you care enough to make sure you thoroughly understand what youve been told. There are times when we ask for suggestions from the people surrounding us. No worries! If you need to seek clarification during a presentation, the polite way to do so would be to raise your hand or use some non-offensive gesture to attract the speakers attention (no middle fingers!) Regardless of the situation: informal, semi-formal, or formal, you are expected to be polite in your choice of words, voice tone, and body language whenever you ask for permission. When It Is Considered Rude to Ask for Clarification, Theres Never a Time to Not Politely Seek Clarification. ), your name, and your signature. If you ever have a question and wish to seek clarification, using the proper timing, format and intention will ensure that your question comes across as the perfect clarification question to help everyone see more clearly. Hi Jessica, Thanks for your email. Would approach A or B be more helpful here? You can also get another perspective by asking someone else to review the information. If you're facing a deadline, you should always include details about when you need to receive answers. Use a call to action to clarify the next steps. A salutation followed by the hiring manager's name is common. Give your reader a deadline. Both phrases can be used interchangeably, as they have the same meaning. Can/Could/Would you please repeat your take on that? To ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. A great example of when you could use this phrase is if you have been given a set of instructions from one person, but had been told something a little different from someone else. Ask Question Asked 6 years, 9 months ago Modified 6 years, 9 months ago Viewed 3k times 1 This is a Sample Letters for Request Bank To Clarify Service Charge. Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing. Could/Would you explain it again, please? Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Your submission has been received! You can end on a positive note by thanking the other person for their time and consideration of their clarification request. Now, lets learn some expressions that native speakers of English commonly use to ask for clarification. Show that you appreciate them taking the additional time to review the email, and describe how the information will help achieve the goal. "In response to your request for. Once someone clarifies something for you, you must appreciate their effort. See if the information makes sense to someone else. Huh? "Mr.Lyman, could you come out here please? To avoid that loop, start by explaining what you do understand and ask whether you have it right. Lindsay Lapaquette, M.Sc. link to 50 Polite Ways to Interrupt Someone in English. Be polite while asking. You must not behave and speak in a formal setting as you do in an informal one. Its highly likely you'll need to clarify details with a client at some stage. When you need to be a little more authoritative in your professional emails, whether thats to set boundaries or correct instructions that were wrong, just to be clear is perfect for those situations where you want to be straightforward and concise. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. Recently, an American client told me that shes really impressed with my English. Contacting researchers for clarification is good practice. Would you mind sharing the suggestion again? If I understood you correctly, you would like me to Could you please clarify what you meant by? Please let me know how we can avoid this in the future. Then, if youre still not clear on something, its time to write an email to ask for clarification. Can you please be a bit more specific about the price? Would you be able to help me with these questions before then? WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a Leadership communication skills to elevate team performance. So, if there is any confusion about instructions, make sure you ask for clarification. Dont make it sound bad. Did you ask about the total turnover for this year? Asking for clarification or something else is fast using artificial intelligence. Finally, you finish each clarification letter with all the essential details and a suitable sign-off. Learn more about Stack Overflow the company, and our products. No one likes to say those words for fear of sounding slow on the uptake. Email format guide 6 examples & templates. Styling contours by colour and by line thickness in QGIS. What To Include In An Email For Clarification, Ask Specific Questions To Clarify Information, How To Write an Email Asking For Interview Feedback, How to Write an Email About Dropping a Class, How to Write an Email to A Real Estate Agent, How to Write an Email Introducing Yourself, How to Write an Email to A Roofing Company. Using phrases such as Im sorry or You should appreciate them and give them complimentsfor doing this favor for you. Please let me know if I misunderstood. Heres an example to show you how it works: Dear Ms. Browne, Could you please clarify whether this is correct? Make sure that you dont point fingers or blame the other person for not conveying information well enough. Could/Would/Can you please walk me through that again? Here are some examples: What would you like to see as the final deliverable? WebTo ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. You can use the following template to make sure that you have effective communication for professional emails or personal emails. A Guide to Using Plain Language in Writing. Here are some useful expressions to ask someone to clarify their position or opinion. It also depends on how big the work is, but I think that generally asking for clarification is never a bad idea. In English, the respondent would immediately understand that you need more than a simple "yes" or "no" answer. Sometimes, you need to use a firm tone to let everyone know whos in charge and whats going on, and the phrase let me make this clear does just that. I wonder if you can say it in a different way for me/us. This phrase allows you to use simple words with no room for misinterpretation. If you liked this post, you might also like: 7 Signs That Your Team Has a Communication Problem, The 4 Foundational Skills for Effective Communication. Please reload the page and try again. The preferred synonym to just to clarify is just to make sure were on the same page. How to interrupt politely. Remember, technical skills get you hired, but soft skills get you promoted. One great way to do this is to ask a lot of open-ended questions. Not sure if this was meant for me. Open Question: How will you be an asset to the company if we hire you? In each case, you want to push for the information you need in a polite way to avoid damaging your relationships. When you ask someone to clarify something for you, it suggests that you are following what the person is saying and understand the majority or all of the key points, but you need more details on a certain point. Why are trials on "Law & Order" in the New York Supreme Court? ?" However, if you dont understand someones question, you should ask for clarification and answer accordingly. Likewise, you need to be able to process that information through your working memory and convert it into relatable information relative to your short-term and long-term memory. Finally, there are some individuals who have trouble paying attention, to begin with, whether because of ADD or ADHD. I snickered, thinking that Janet had come around so soon. Martin holds a Masters degree in Finance and International Business. Each intonation will convey very different messages. Heres an example of just to make sure were on the same page being used professionally. Let me see if I understand this; you want to create a proposal which would limit our available staff positions for hire? ncdu: What's going on with this second size column? Is that right? If we take a look at the following example: You are a friendly support person. If the instructions someone sends you are about as clear as furniture assembly instructions written in something other than your native language, youll need to ask for help. Then Mark will make the copy changes and move the documents to a drive folder marked FINAL. Likewise, when information is presented via another medium aside from speaking, such as via text, video chat, email, or phone conversation, there is also a possibility that information will become muddled in transit and prompt someone to ask for clarification. Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. A thesaurus is your friend here. This is a standard clarification email that you can use to request some answers from anyone, including a colleague, customer, client, or professional. Next, state your current understanding of the situation. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. Here well see some expressions you can use to ask for clarification in English on someones statement or information.